Ongoing Conferences

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NUMBER, DATE, AND LOCATION OF A CONFERENCE, ETC.

Authority Records for Ongoing Conferences
LC practice/PCC practice: For ongoing conferences, separate authority records may be created for the collective conference (typically made when cataloging a serial), an individual instance of an ongoing conference (typically made when cataloging a monograph), or both. These records may coexist in the LC/NACO authority file. A record for the collective conference should always be made to connect the earlier and later names of the collective conference.

Individual Instance of an Ongoing Conference
LC practice/PCC practice: When creating an authority record for an individual instance of an ongoing conference, the additions for number, date, and location of a conference, etc. are given in the authorized access point. Variant access points may be given for variant names of the individual conference, such as acronyms for a spelled-out form. Generally do not connect an individual instance of an ongoing conference to the earlier or later instance of the conference using a 5XX field, or to an authority record for the collective conference.

EXAMPLE
111 2#$a ILCLI International Workshop on Cognitive Science $n (10th : $d 2010 : $c San Sebastián, Spain)
411 2#$a International Workshop on Cognitive Science $n (10th : $d 2010 : $c San Sebastián, Spain)
411 2#$a IWCogSc-10 (Workshop) $n (10th : $d 2010 : $c San Sebastián, Spain)

Collective Treatment of an Ongoing Conference
LC practice/PCC practice: When creating an authority record for the collective conference, do not add the numbers and/or dates to the authorized access point. Variant access points may be given for variant names of the collective conference. Connect authority records for earlier and later names of the collective conference using 5XX fields. Include a 667 field shown in the example below when there are authority records for both collective and individual instances of an ongoing conference.

EXAMPLE
111 2#$a ILCLI International Workshop on Cognitive Science
411 2#$a International Workshop on Cognitive Science
411 2#$a Institute for Logic, Cognition, Language, and Information International Workshop on Cognitive Science
411 2#$a IWCogSc (Workshop)
511 2#$w a $a International Colloquium on Cognitive Science
667 ##$a See also related access points for individual instances of this conference which include specific information about the number, date, or place of the individual conference.

[Source: RDA Toolkit LC-PCC PS for RDA Rule 11.13.1.8]

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